Undergraduate Enrollment

Terms and Semesters

  • Academic term  - an eleven-week period of instruction and evaluation.
  • Cooperative work experience term  - a twelve-week  period of supervised employment at an authorized Kettering University corporate affiliate; no credit, quality points, or hours are earned through the work experience.  
  • Semester  - a combination of one academic term and one cooperative work experience term for a total of twenty-three weeks.
  • Academic year  - a period of two semesters for a total of forty-six weeks.

Registration

Course Load

The representative program of courses shown term-by-term for each of the degrees offered indicate what is considered a normal course load. In general, those loads are four courses per term for underclassmen amounting to approximately 16 attempted hours, and five per term for upperclassmen, amounting to 20 attempted hours. Refer to the Tuition and Fees section of this catalog for tuition rates/credit hours.  

Course Overload

Students are eligible to register for one additional course beyond the limits if they meet the following criteria:

  • Their cumulative GPA is 3.5 or higher, and           
  • They have completed a minimum of 16 credit hours with no course withdrawals or failures in both the current term and previous academic term, and
  • They are not currently enrolled in college mathematics (MATH 100).

Students wishing to take overloads beyond the standards above will need to obtain approval from the Registrar by submitting a request outlined in the Request for Overload Procedure.  Only students in good academic standing are allowed to attempt an overload. Students whose performance is less-than-good standing may be required to take a course load less than that represented for their degree program. These students should contact the Academic Success Center (Room 3-322 AB). 

New Student registration  

New undergraduate students (freshmen and transfer) are registered for their first academic term by the Academic Success Center (ASC) after an advising session with an ASC advisor and once all relevant information (math placement score, AP scores, transfer credits) is gathered. While registration will be completed as early as possible, schedules are not considered final until the orientation weekend to allow for unavoidable scheduling adjustments. Access to the math placement exam and to advising appointments is available through the students' admissions portal.

All new students must take a Math Placement exam prior to their advising appointment unless they meet one of the following criteria:

  • Students earned an ACT Math score of 31 or higher
  • Student earned an SAT Math score of 690 or higher
  • Student has college transfer credit for calculus
  • Students has Advanced Placement credit for calculus. 

Continuing Student registration

Registration for the next academic term takes place each term between eighth and eleventh weeks. The registration time period is based on the students' current class standing and does not count current registrations or class rank.  Students in each class standing will have a 24-hour window of opportunity to register for classes before the students with the next standing are allowed to register. 

Most students require a PIN to access registration.  Requirements for registration should be clarified with the students' advisors. Students may receive academic advising within the Academic Success Center (ME freshmen and sophomores, undeclared majors) or within the degree department. Students with dual majors should be advised by both degree departments. 

Schedules for the subsequent term will be administratively adjusted if prerequisite courses are not satisfactorily completed. 

Course Registration during Co-op or with Thesis

All students are automatically registered in their cooperative work experience and thesis terms. Students are allowed to register for a maximum of eight credits of coursework while registered for a co-op or thesis term. To register for coursework during a co-op term, students must complete the Course Selection During Co-op Term Form and submit it to the Registrar's Office. 

Late Registration

Students may “late register” after the registration period by contacting the Office of the Registrar.  The deadline to late register is by the end of the late registration and drop/add period noted on the published academic calendar.  Any student who does not appear on the final roster by the conclusion of the late registration and drop/add period will not receive credit for the course.

Drop/Add

Students may drop and add courses during the late registration and drop/add period noted on the published academic calendar.  Any student who does not appear on the final roster by the conclusion of the late registration and drop/add period will not receive credit for the course.

Undergraduates Taking Graduate Courses

Students taking 500 or above level courses are not automatically admissible to the graduate program. They still have to meet all published admissions requirements.  Note:  Courses taken for undergraduate credit at Kettering University may not be repeated at the graduate level and count towards the graduate program.  Furthermore, 500-level courses taken at Kettering University for undergraduate credit may not count as graduate credit except as approved per the BS/MS and BS/MBA policy guidelines.

Undergraduates Taking Graduate Courses for Undergraduate Credit

Students enrolled in an undergraduate degree program at Kettering University may request registration in a Kettering graduate level course (500 or above level) for undergraduate credit.  To do this, students must: 

Undergraduates Taking Graduate Courses for Graduate Credit

Students enrolled in an undergraduate program at Kettering University may request registration in a Kettering graduate level course (500 or above level) for graduate credit. Undergraduate students may take up to three graduate courses for graduate credit while an undergraduate student (no more than two per term). 

Students are eligible to take a Kettering graduate level course (500 or above level) for graduate credit if they meet all of the following criteria:

  • They are enrolled in an undergraduate program at Kettering University
  • They are in good academic standing
  • They have a minimum of 120 earned credits
  • They are enrolled in no more than 20 credits, unless qualified to take 24 credits.

In order to receive graduate level credit, students must do the following:

  • Complete and receive instructional department and degree department approvals on the Undergraduate Request to take Graduate Course Form and submit the form to Registrar’s Office for proper registration.
  • The student must earn a grade of "B" or better in the course.
  • Enroll as a guest student.

Questions:  Contact the Office of the Registrar

Enrollment 

Status

Students may have the following undergraduate enrollment statuses:

Full time: 15 or more credits or CO-OP or Culminating Undergraduate Experience (thesis)
Three Quarter Time: 12-14 credits
Half Time: 8-11 credits 
Less Than Half Time: 1-7 credits or THS3

Enrollment verifications for medical insurance, loan deferments, employment, or other needs may be obtained through the Office of the Registrar.  Enrollment verifications confirm a student's enrollment status (full-time, three-quarter time, half-time and less than half-time) and expected graduation date. 

Sections 

Kettering students follow one of the two rotations of academic and co-op terms (A or B section). The A-section students attend classes in the summer and winter, while B-section students attend classes in the fall and spring. Students complete work terms on the off-school terms. Any changes to this school/work sequence must be approved in advance by submitting the Altering the Academic/Work Sequence Form.  Students may not adjust their sequence without an approval.  This ensures that all relevant university offices are aware of the changes in the students' plans.  As such, arrangements made between students and employers without university approval will result in no co-op credit granted for the term. It is the responsibility of the student to submit the completed, signed form to the Office of the Registrar so that appropriate registration adjustments are made. Students should consult with the Financial Aid Office for information on how altering the academic/work sequence may affect financial aid. 

Questions:  Contact the Office of the Registrar

Impact of Non-enrollment 

Students must have a registration in each term for course work, co-op, or the culminating undergraduate experience (CUE) in order to remain in active status.  When circumstances occur where this may not be possible, students may take a Leave of Absence (LOA) or withdraw from a term or the University until the next academic term in which they could be enrolled. (Refer to the Leave of Absence and Withdrawals sections below for more information.) 

Students with no registrations who do not formally withdraw or take a leave of absence will automatically become inactive (separated) due to non-enrollment.  Inactive students may apply for readmission by submitting an Application for Readmission Form to the Office of the Registrar. Students' cooperative employers are not obligated to continue their agreement with the student if the student status becomes inactive. Students in an inactive status will no longer have access to any campus buildings, the Recreation Center, or Banner Self-Service. Inactive students are not eligible to participate in commencement.    

Questions:  Contact the Office of the Registrar

Repeating a Course

Students may repeat any course taken at Kettering University as long as it is still offered; however, several conditions apply. Students may repeat a course only two times (for a total of three attempts). Any repeats beyond one require the approval of the Academic Success Center, which will be provided only after a face-to-face conversation with an advisor. Withdrawals and audits are included in the number of repeat attempts. Both grades will appear on the student record and transcript. The higher grade received is used in computing the term and cumulative GPA values; the lower grade will be excluded from the term and cumulative GPA values. The recalculation of GPAs to account for repeated courses occurs at the end of the term after all grades for all students have been processed. Courses repeated at another institution and transferred to Kettering will not replace any attempts at Kettering. Hours earned in repeated courses may be counted toward graduation only once. Once a degree has been awarded, students cannot repeat a course and have the new grade count towards that degree. 

Questions:  Contact the Office of the Registrar

Attendance

Student Responsibilities

Prompt and regular attendance is expected of students for all scheduled course and laboratory work. Student participation in class discussion, question/answer sessions, and problem solving is critical to the expected student learning outcomes. Faculty may include explicit attendance requirements in their syllabus with course grade penalties in their course. Students are expected to be aware if such requirements exist. Most faculty require documentation for course absences. Students are responsible for providing such documentation if they wish to have their absences excused. Only faculty may excuse an absence. 

Students who stop attending courses prior to the course withdrawal deadline specified on the academic calendar should immediately withdraw from those courses.  Students who do not officially withdraw from the course they are not attending may be reported to the Registrar by their instructor with the last date of attendance.  When this happens, the student will remain responsible for any financial liability, less applicable refunds they have incurred associated with the last date of attendance reported, and for any academic consequences associated with the last date of attendance reported and the assignment of the WN or FN grade. Once a faculty member has reported a last date of attendance, the student can no longer attend or participate in the class. 

Consequences of Non-Attendance

Students that do not attend classes may be issued the following grades:

  • A grade of WN (withdrawal for non-attendance) is issued if the last known date of attendance is within the course withdrawal period specified on the academic calendar. A WN grade is treated the same as a W (withdrawal) grade in that it does not affect a student’s term or overall GPA. 
  • A grade of FN (failure for non-attendance) is issued if the last known date of attendance is after the course withdrawal period specified on the academic calendar. An FN grade is treated the same as a failing grade in that it is included in the students’ term and overall GPA. 

The grade change resulting from non-attendance can be initiated by faculty based on their individual course attendance policy. It may also result from the university's Last Known Date of Attendance Reporting Policy. This policy is required by the U.S. Department of Education to differentiate between students who fail a class for non-attendance and those who fail based on merit. This information is used for determining financial aid liability and eligibility. The assumption is that a grade of F demonstrates failure based on merit, while FN demonstrates failure resulting from non-attendance. 

Questions:  Contact the Office of the Registrar

Withdrawals

Course Withdrawal

When circumstances occur whereby a student feels that completion of a course is not possible or in the student’s best interest, the student may withdraw from the course and receive a non-punitive grade of W (withdrawn). The following conditions apply:

  • Withdrawals are allowed during the course withdrawal period specified on the academic calendar.  After that period, the student is not allowed to withdraw from the course and is committed to receiving a Kettering letter grade, which may include a grade of FN (failure for non-attendance).  Retroactive withdrawals are not allowed.
  • Withdrawals are included in the number of repeat attempts. 
  • Refer to the Tuition and Financial Aid sections of this catalog for the refund rate schedule and how withdrawing from a course may affect financial aid.

Term Withdrawal

Withdrawing from the term requires a completed Undergraduate Withdrawal from University Form.  Complete instructions and information are included on the form. 

University Withdrawal

Withdrawing from the University requires a completed Undergraduate Withdrawal from University Form.  Complete instructions and information are included on the form.

Military Call to Active Duty Withdrawal

Students may withdraw from the University and receive a 100% tuition refund upon presenting original Armed Forces orders to the Registrar. Non-punitive grades of W will be issued. Should the call come during or after the eighth week of the term, an incomplete may be given (with the approval of the instructor) with no reimbursement of tuition. A written agreement must be developed between the instructor and the student to clarify a plan for completion of the course. The student initiates this agreement by completing an incomplete Guide Agreement Form after the incomplete grade has been issued by the instructor.  This form will be filed in the Office of the Registrar an official documentation of this agreement.  

Medical/Compassionate Withdrawal

A student may request a medical withdrawal when extraordinary circumstances, such as a serious illness or injury, prevent the student from continuing classes. The medical withdrawal policy covers both physical and mental health difficulties. A student may request a compassionate withdrawal when extraordinary personal reasons, not related to the student's personal physical or mental health (for example, a death in the student's immediate family, care of a seriously ill family member, etc.), prevent the student from continuing in classes. A medical/compassionate withdrawal request may be made in extraordinary cases in which incompletes or other arrangements with the instructors are not possible.

All requests for medical and compassionate withdrawals must be made through the Wellness Center and require approval by the Vice President for Student Life and Dean of Students.  All applications require thorough and credible documentation. Usually, both medical and compassionate withdrawals are given for a full term (not an individual course). However, at times partial medical/compassionate withdrawals are considered. Applications for less than a complete withdrawal must be especially well documented to justify the selective nature of the withdrawal. When requesting either of these withdrawals, students must provide the following:

  • A written statement summarizing the circumstances and providing detailed information regarding the reason for the request.  If the reason for the withdrawal began or took place during the course withdrawal period specified on the academic calendar, students must provide an explanation for not withdrawing by the published deadline. 
  • Medical withdrawal requests must include supporting documentation from a licensed health care professional detailing the date of onset, dates of treatment, the general nature of the condition and how and why it prevented the student from completing course work, and the last date of class attendance.  This documentation must be on official letterhead and must be specific to this request.  Prescriptions and similar types of documentation are not considered sufficient documentation.
  • Compassionate withdrawal requests must be accompanied by documentation pertinent to the precipitating event.  For example, a compassionate withdrawal request to care for a seriously ill family member may require information similar to that for a medical withdrawal.  Other required documentation may include police reports, legal documents, airline ticket receipts, newspaper clippings, etc. 

Students considering requesting medical or compassionate withdrawals after the course withdrawal period specified on the academic calendar should consult with the Wellness Center as soon as possible.  No refunds apply to medical or compassionate withdrawals that take place after the course withdrawal deadline. 

Questions:  Contact the Office of the Registrar

Leave of Absence

The Undergraduate Student Leave of Absence (LOA) Policy assists and encourages students to return and complete their degree after up to two consecutive terms of absence from Kettering University.  Eligible students are encouraged to take advantage of the benefits provided by an LOA, e.g., no need to apply for readmission and ability to participate in their regularly scheduled registration/enrollment period upon return to the University.  Refer to the Leave of Absence Request Form for more information and instructions.   

Questions:  Contact the Office of the Registrar