Academic Policies and Regulations

All faculty and students are urged to review and understand the University’s Academic Policies and Regulations. This section is intended as a convenient reference for faculty, staff and students. It also serves as a description of the student's academic rights and responsibilities and as a guarantee of equitable treatment for all students.  Some sections may reference other sections of the catalog, when necessary.  Each section also concludes with the name of the official or office to contact with questions.

Academic Advising

The primary purpose of the Kettering University academic advising program is to support the university’s mission of preparing future leaders for a global workplace by assisting students in the development of meaningful educational plans. At Kettering, academic advising represents a shared relationship between the student and his/her academic advisor and a process of continuous improvement, clarification and evaluation with the aim of assisting the student in achieving his/her goals. The university provides centralized academic advising through the Academic Success Center as well as faculty advising through the individual academic departments. Each academic department has its own system for facilitating advising processes as well as a representative academic program. Students are encouraged to meet regularly with an academic advisor (at least once per academic term) to discuss academic matters, determine progress toward degree completion and career goals, and ensure that prerequisites have been satisfied and other departmental requirements have been met.

Questions:  Contact the degree/program department or the Academic Success Center

Academic Standing

Kettering University has four levels of academic standing: good standing, academic warning, academic probation, and academic review. The four levels are discussed in detail below.

Good Standing

To be in good academic standing, a student must meet all of the following criteria:  

  • Term GPA ≥ 2.0
  • Cumulative GPA ≥ 2.0
  • SAP (progress toward degree completion [credits completed vs. attempted]) ≥ 75%
  • Most recent co-op grade = S (Satisfactory)

Academic Warning

Students are placed on warning when they fail to meet any of the criteria for good standing.  Students can be held on academic warning for one extra term instead of proceeding to probation if the last term’s GPA is > 2.0 or the academic progress toward degree completion is > 75%.

Academic Probation

Students are placed on academic probation if they have failed to return to good standing from warning.  Students can be held on academic probation for one extra term instead of proceeding to academic review if the last term’s GPA is ≥ 2.0 or the academic progress toward degree completion is ≥ 75%. Students on academic probation are required to develop and implement strategies for academic success with the assistance of a success coach. Appointments for success coaching can be scheduled through the Academic Success Center's website.  NOTE: Students on probation cannot register for consecutive academic terms.

Academic Review

Students are presented for academic review if at the end of the probation term(s) they have not returned to good standing. Academic review, which may result in dismissal from the university, is conducted by the Academic Review Committee (ARC), a subcommittee of Kettering University’s Faculty Senate. Students referred for academic review have two options - withdrawing from the university or appealing to the Academic Review Committee.

Withdrawal

Students who choose to withdraw must submit a completed Undergraduate Withdrawal from University Form to the Academic Success Center no later than the end of week five of the term.

Appeal

Students who choose to appeal to the Academic Review Committee, must submit an appeal letter along with any relevant supporting documents to the Academic Success Center no later than the end of week five of the term. Guidelines for submitting an appeal can be found on the Academic Success Center website (probation). NOTE: The decision of that committee is final, and no further appeal process is available.

Readmission to Kettering University

Students who were academically eligible to continue when they became inactive or withdrew may return to active status by completing an Application for Readmission. The Registrar will inform the students of the registration steps and assist in obtaining the necessary classes. The students will also need to be in good financial standing to be reinstated.  Students are allowed to reactivate their student status without having an official cooperative employer for one term only.  Permission to continue after that one term is determined on a case-by-case basis and is for one additional term at a time.

Readmission on a Probation Status

Whether the students withdraw or are dismissed from the university, they may be readmitted to Kettering under specific conditions. Students granted readmission will be admitted on a probation status and will be required to meet with an adviser to design an Academic Improvement Plan (AIP).  Students are expected to meet all the requirements of the AIP.  Students cannot register for consecutive academic terms immediately following the readmission.  If students lose good academic standing after readmission, they will proceed directly to the academic review process. Students are allowed only one readmission following an academic review.

Readmission after Withdrawal

Students that decide to return to Kettering after a voluntary academic review withdrawal can do so after three consecutive terms (nine months) and with the signed approval of the Academic Success Center.  Students requesting readmission after a withdrawal must submit a letter to the Academic Success Center no later than the end of week five of the term prior to being readmitted.

Readmission after Dismissal

Students who are dismissed by the Academic Review Committee must petition for readmission directly to the committee no later than the end of week five of the term prior to being readmitted. All students can apply for readmission after a minimum of three terms (nine months) following the term of academic dismissal and only if all of the following conditions are met:

  • During the period of dismissal the student attended another institution of higher education as a full-time, non-degree- seeking student, completing a minimum of twelve credit hours per term/semester.
  • The student earned a 3.0 term/semester GPA from the college of attendance.
  • Courses taken were representative of courses taken within the student’s chosen degree program at Kettering University.

To request readmission after a dismissal, students must submit a letter along with the official transcript from the institution in which the courses were taken to the Academic Review Committee (c/o Academic Success Center).  To request readmission after withdrawal, students must submit a request letter along with the official transcript from the institution in which the courses were taken directly to the Academic Success Center.

Juniors and seniors can apply for provisional readmission after a minimum of two terms (six months) following the term of academic dismissal. To request provisional readmission, students must meet with an advisor in the Academic Success Center. In order for students to be fully readmitted, students must achieve a term GPA ≥ 3.0 during the provisional term with no individual course grade below a C. All withdrawals and incompletes during the provisional term must be pre-approved by the Academic Success Center.

Academic Support

The Academic Success Center provides a wide range of academic support to Kettering University students. Peer tutors assist students with subject knowledge in undergraduate math and science courses. Writing consultants help students with writing assignments and thesis work. Professional advisors offer advising and coaching services. Appointments are preferred but not necessary. Tutoring schedules are available on the ASC website.  For more information, call (810) 762-9775.

Academic and Work Terms

Students alternate 11 week academic terms with 12 week terms of progressively challenging work with an authorized employer.   

Questions:  Contact the Office of the Registrar

The Alternation Sequence – Academic and Work Terms

Each student assumes responsibility for maintaining satisfactory progress toward their degree. This includes following an alternating sequence between school and work while they are enrolled (two school terms and two work terms per academic year).  This alternation schedule is determined based on the student’s section status (A or B section) noted below.   

A-Section

Summer: School
Fall: Work
Winter: School
Spring: Work

B-Section

Summer: Work
Fall: School
Winter: Work
Spring: School

Any changes to this school/work sequence must be approved in advance through the petition process (below).

Altering the Academic/Work Sequence

If circumstances arise and a student finds it necessary to alter their academic/work sequence, they must submit a Altering the Academic/Work Sequence Form.  Exceptions are considered for circumstances involving GPA issues, problems in course scheduling, change in academic major, employment status, special academic opportunities (such as study abroad programs) or a documented, major medical concern.  Students may not adjust their alternation sequence without receiving advisement and all required approvals on the form.  This ensures the student, their academic advisor, the employer, the Cooperative Education Manager/Educator and the Office of the Registrar will be aware of any change in plans.  As such, arrangements made between students and employers may or may not be approved.  It is the responsibility of the student to submit the completed, signed Form to the Office of the Registrar so that appropriate registration adjustments are made.  Failure to comply with this procedure may put the student’s status with the university in jeopardy and, in some cases, the student being dropped from the co-op program.  Students should consult with the Financial Aid Office for information on how altering the academic/work sequence may affect financial aid. 

Questions:  Contact the Office of the Registrar

Attendance

Prompt and regular attendance is expected of the student for all scheduled course and laboratory work. Student participation in class discussion, question/answer sessions and problem solving is critical to the expected student learning outcome.  Faculty may include explicit attendance requirements with course grade penalties in their course. The student is expected to clearly understand, at the beginning of the term, if such requirements exist. Students should note that, although professors are not required to provide opportunity for making up missed work due to absence, most professors provide that opportunity when the absence was beyond the student’s control. Only the professor may or may not excuse an absence.

Dismissal for Violation of Professor’s Attendance

Faculty may have strict attendance policies whereby a student is dismissed from a class when a set number of absences are accumulated.  If the dismissal occurs during the course withdrawal period specified on the academic calendar, a grade of W (withdrawn) is issued. If the dismissal occurs after the specified course withdrawal period, the grade of F (fail) is issued. The student may appeal the dismissal to the department head.

Last Known Date of Attendance Reporting

Kettering University does not require faculty to take attendance.  However, the U.S. Department of Education requires the Financial Aid Office to differentiate students who fail a class because they quit attending from those who fail a class based on merit.  Because a student could be a financial aid applicant at any point during the academic year, we must collect this information for all students, so that financial aid eligibility can be accurately determined.

The Last Known Date of Attendance Reporting Policy is necessary to appropriately assess the financial liability for students, ensure good stewardship of financial aid funds, and limit the financial liability for the university and academic consequences for the student.  The amount of Title IV funds earned by a student is based on the amount of time spent in attendance by the student for that term.  In addition, this is often useful in arbitrating cases when students believe they completed the process to drop or withdraw from a course.

After the drop/add period each term, a “last date of attendance” notification, or “never attended” notification by a faculty member will result in the automatic assignment of either a WN (withdrawal for non-attendance) grade or an FN (failure for non-attendance) grade by the Registrar’s Office.  This will initiate re-evaluation of a student's financial aid and Federal Title IV aid will be adjusted for those classes. 

Student Responsibility

Students are expected to regularly attend classes in which they are enrolled.  Students who decide to stop attending courses should immediately withdraw from those course(s) prior to the course withdrawal deadline specified on the academic calendar.  Students who do not officially withdraw from a course (or courses) they are not attending may be reported by their instructor as having a last date of attendance.  When this happens, the student will remain responsible for any financial liability, less applicable refunds they have incurred associated with the last date of attendance reported, and for any academic consequences associated with the last date of attendance reported and the assignment of the WN or FN grade. 

School Responsibility

After the drop/add period each term, a last date of attendance reporting by a faculty member will result in the automatic assignment of either a grade of WN (withdrawal for non-attendance) or FN (failure for non-attendance) by the Registrar’s Office as follows:

  • A grade of WN (withdrawal for non-attendance) will be issued if the last known date of attendance is within the course withdrawal period specified on the academic calendar.  A WN grade is treated the same as a W (withdrawal) grade in that it will not affect a student’s term or overall GPA. 
  • A grade of FN (failure for non-attendance) will be issued if the last known date of attendance is after the course withdrawal period specified on the academic calendar.  An FN grade is treated the same as a failing grade in that it will be included in a students’ term and overall GPA.
  • Once a faculty member has reported a last date of attendance, the student will no longer be able to attend or participate in the class. 

With the Last Known Date of Attendance Reporting Policy, the assumption is that students who receive an F in a class have received that grade based on merit, and not because they quit attending. 

Questions:  Contact the Office of the Registrar

Auditing a Course

Occasionally, a student may wish to attend a course without earning credit (for example, to refresh course knowledge).  This arrangement is called “auditing” a course.  Audited courses are listed on the students’ official transcript with the grade AU (audit) and no credits earned. 

A student needs the course instructor’s permission to audit a course.  Students who want to audit a course must complete a Request to Audit Course Form, have it signed by the course instructor, and submit it to the Office of the Registrar by the end of the drop/add period specified on the academic calendar.  Audits cannot be changed to a regular enrollment after the drop/add period noted on the academic calendar.  Audited courses do not count toward completing program or degree requirements. 

Students who choose an audit option are expected to attend the audited class and complete all course requirements (with the exclusion of the tests).  If the students do not meet attendance requirements for the course, they earn the grade of WN (withdrawn for non-attendance).  Once a WN grade is issued, the student may no longer attend or participate in the class.  AU and WN grades do not affect the term and cumulative grade point averages. 

Audited courses incur regular tuition fees; however, audits are not considered part of a course load for academic or financial aid purposes, which means that students cannot count audited credits toward a full-time student status, or receive financial aid for an audited class. 

Questions:  Contact the Office of the Registrar

Bachelor/Master Program

These options are available only to Kettering University undergraduate students entering the MBA, Operations Management, Engineering or Engineering Management graduate programs.

Kettering University undergraduate students who desire to obtain a master’s degree may elect to complete the Bachelor/Master Program which provides students an opportunity to accelerate the process in which they earn both a bachelor’s degree and a master’s degree. This program is only available to Kettering University undergraduate students and leverages Kettering University’s premier academic programs. Students who are admitted into the Bachelor/Master Program will complete the same total number of work terms as conventional non-Bachelor/Master undergraduate students.

Option 1: Undergraduate (BS) Thesis

  • Students must apply before graduating (after completing 120 credit hours) or within six (6) years after obtaining their undergraduate degree.
  • The student completes the undergraduate degree, with the traditional undergraduate thesis (BS), and receives the bachelor’s degree at the conventional time.
  • Up to eight (8) credits of mezzanine level (500-level) courses, which were completed at the undergraduate level, are also applied to the master’s degree.  (Mechanical Engineering capstone courses do not apply.)
  • Forty (40) credits remain to complete the MBA (total of 48 graduate credits) or thirty-two (32) credits remain to complete the master of science degree (total of 40 graduate credits). As an option, four (4) of these credits can be granted for an MS thesis.

Option 2: Graduate Thesis Only: No Undergraduate Thesis

  • Students must apply before starting their undergraduate thesis (i.e., before submitting their PTA).
  • Eight (8) credits granted for the graduate-level thesis, four are applied to the undergraduate degree and four are applied to the graduate degree.
  • The student will not receive the bachelor’s degree until completion of the graduate-level thesis.
  • Up to eight (8) credits of mezzanine level (500-level) courses, which were completed at the undergraduate level, are also applied to the master’s degree.
  • One course (four credits) will be waived in the graduate program.
  • Twenty-eight (28) credits remain to complete the master’s degree (a total of 36 graduate credits).
  • The MS thesis will be a more purely academic thesis driven by the faculty, but must be authorized by the student sponsor.

Grade Requirements

A minimum GPA of 3.5 is required. Students with a GPA below 3.5 may be considered on an individual basis.  The degree-granting department will determine acceptance.

Other Requirements

  • Both part-time and full-time MBA and MS students may qualify for this program.
  • This program is only available to students who will receive (or have received) a Kettering University bachelor’s degree.

In addition to the standard application, students must formally apply to the program. Contact the Graduate Office at 810-762-7953 or gradoff@kettering.edu for an Admission Application for the BS/MBA or BS/MS program.

Questions: 

  • For Mechanical Engineering options, please contact the Mechanical Engineering Department at 810-762-7835 or me@kettering.edu.
  • For more information on this program for Business options, please contact the Department of Business at 810-762-7952 or business@kettering.edu.

Classification

Kettering University designates the classification of students, regardless of the degree program being pursued, according to the total earned hours accumulated.

Classification Code Earned Hours
FreshmanFRI0-11
FreshmanFRII12-23
SophomoreSOI24-39
SophomoreSOII40-55
JuniorJRI56-71
JuniorJRII72-87
SeniorSRI88-103
SeniorSRII104-119
SeniorSRIII120 and above

Note:  The classification code, (FRI, FRII, SOI, SOII, JRI, JRII, SRI, SRII, and SRIII) whereby each major classification (Freshman, Sophomore, Junior, Senior) is subdi­vided into first and second semester levels, is for internal tracking of a student’s progress and estimation of the expected graduation date.

Questions:  Contact the Office of the Registrar

Concentrations

A concentration is a specialized area of study within a major area of study. A concentration requires a minimum of two classes (eight credits) in a directed area of study.  Concentrations appear on a student’s transcript at student declaration, and requirements must be completed at the time of graduation.  A concentration is not required for all majors for graduation.

A student wishing to declare a concentration should consult the head of the department that houses the major area of study, or a faculty advisor in that department.  The department, in turn, will update the student record.   

Questions:  Contact the degree/program department

Cooperative and Experiential Education

Refer to the Cooperative and Experiential Education section of this catalog for related policies and procedures.

Questions:  Contact the Cooperative and Experiential Education department

Dean’s List

The Dean's List recognizes overall academic performance based upon the student’s term grade point average (GPA). To be eligible for the Dean’s List, students must satisfy the following requirements: be a degree-seeking student with a minimum term grade point average of 3.5, no grades below B, and a minimum of 16 earned credits for the term.

After each term grading process is complete, eligible students are recognized with a certificate and with publication on the Registrar's website and in a hallway cabinet display, outside the Provost's Office.  Dean’s List eligibility for each term is reflected on student transcripts.

Questions:  Contact the Office of the Registrar

Dual Majors/Degrees

Double Major

Students may earn a double major as part of a single bachelor’s degree by completing all course requirements for the two majors.  If capstone courses are required in both majors, both must be completed.  Only one thesis is required.  To pursue a double major, obtain approval from departments for both majors.  Both majors will be shown on one diploma and on the transcript. 

Two Degrees

Students may earn two undergraduate degrees simultaneously by completing all course requirements for any two majors that in combination require at least 28 credits beyond 161 credits.  If capstone courses are required in both majors, both must be completed.  Only one thesis is required.  To pursue two degrees, obtain approval from departments for both degrees.  Two diplomas will be awarded and both degrees will be shown on the transcript.

Questions:  Contact the degree/program departments

E-mail:  Notification/Obligation to Read

All students have the privilege of having a Kettering University Google Apps e-mail account.  The Kettering e-mail account is one of the official ways Kettering University faculty and staff communicate to students.  Students are responsible for required actions conveyed to them through this communication vehicle, whether or not they read the message.  Kettering provides each student with unlimited e-mail server storage.  Therefore, we strongly recommend that students do not auto forward to another e-mail service provider which may have less storage capacity, fewer features, and may hinder you to reply directly to the original email source.

Due to the proliferation of spam and phishing emails, be advised that you may receive emails that may request personal information such as usernames and passwords. Although it may look authentic, pretending to originate from a legitimate source such as Kettering, do not respond. Immediately delete it recognizing that a legitimate source such as the Kettering IT department would never ask you to provide information such as passwords. Be cautious regarding any unsolicited email as it may contain elements that would prove to be detrimental to your computer. 

Questions:  Contact Information Technology   

Enrollment Status/Verifications

Enrollment verifications for medical insurance, loan deferments, employment or other needs may be obtained through the Office of the Registrar.  Enrollment verifications confirm a student's enrollment status (full-time, three-quarter time, half-time and less than half-time) and expected graduation date. Listed below are the undergraduate enrollment statuses at Kettering University:

15 or more credits or COOP or Culminating Undergraduate Experience (thesis) = Full Time
12-14 credits = Three Quarter Time
8-11 credits = Half Time
1-7 credits or THS3 = Less Than Half Time

Inactive Status Due to Non-enrollment

Students must have a registration in each term for course work, coop, or the culminating undergraduate experience (CUE) in order to remain a student in an active status.  Circumstances may occur where this may not be possible. The student must then withdraw from the Kettering degree program until the next academic term in which they could be enrolled.  Refer to the Academic Policies and Regulations section of this catalog for information on Withdrawals.  Students with no registrations and who do not formally withdraw will automatically become inactive (separated) due to non-enrollment.  Inactive students may apply for readmission by submitting an Application for Readmission Form to the Office of the Registrar, available in the Office of the Registrar or on their website.  The student’s cooperative employer is not obligated to continue their agreement with the student if the student status becomes inactive. However, the student and the employer are encouraged to make arrangements to re-establish that agreement when the student returns to active degree-seeking status whenever that is desirable and in their mutual interest.  Students in an inactive status will no longer have access to any campus buildings, the Recreation Center or Banner Web.  Inactive students are not eligible for participation in commencement.    

Questions:  Contact the Office of the Registrar

Final Examinations

Kettering University policy requires each student to participate in a comprehensive final learning experience in each course. The extent to which that experience contributes to the student's course grade may vary by professor and by course, but generally amounts to between 20 and 40 percent.

Questions:  Contact the Office of the Registrar

Grades

Students may view and print their term grades through Banner Web, accessed with their Email/LDAP user name and password.  Unofficial transcripts are also available on Banner Web.

Grade Description Points
A
A-
These grades are awarded to students whose level of performance in meeting the requirements of the course is outstanding. These students understand the concepts and the principles of the course and are able to apply them creatively to unfamiliar situations, to use correct methods accurately in problem solving, and to communicate their findings to others effectively.4.0
3.7
B+
B
B-
These grades are awarded to students whose level of performance in meeting the requirements of the course is definitely better than average. These students have a good understanding of most or all of the concepts and principles, generally use correct methods, and are usually accurate in their thinking. They do a good, though not superior, job in communicating within the context of the course3.3
3.0
2.7
C+
C
C-
These grades are awarded to students whose level of performance is adequate. These students meet the essential requirements of the course and have a basic understanding of course concepts and principles, but have some difficulty applying them correctly. They do a fair job of communicating their ideas.2.3
2.0
1.7
D+
D
These grades are awarded to students whose level of performance in general is poor but not failing. These students meet minimum course requirements but lack adequate understanding of some concepts and principles and make rather frequent mistakes in applying them. They do a poor job of communicating ideas relating to the course.1.3
1.0
FThis grade is issued to students whose level of performance fails to meet even the minimum requirements of the course. These students fail to grasp most of the essential concepts and principles and make frequent mistakes in applying them. Their performance is definitely unsatisfactory.0.0
FNA student is issued a grade of FN (failure for non-attendance) if they stopped attending and the last known date of attendance is after the course withdrawal period specified on the academic calendar.0.0
AUA student is issued the non-punitive grade of Audit (AU) upon submission of Request to Audit form during the course withdrawal period specified in the academic calendar.0.0
IA student is issued Incomplete (I) whenever the circumstances do not allow completion in the normal time period.0.0
SA student is issued a grade of Satisfactory (S) upon receipt of a satisfactory employer/student evaluation.0.0
UA student is issued a grade of Unsatisfactory (U) upon receipt of a unsatisfactory employer/student evaluation.0.0
WA student is issued a non-punitive grade of (W) whenever withdrawing from a course during the course withdrawal period specified on the academic calendar.0.0
WNA student is issued a grade of WN (withdrawal for non-attendance) if they stopped attending and the last known date of attendance is during the course withdrawal period specified on the academic calendar.0.0
P, PD, F, EX, NRThe thesis project is awarded the grade of Pass (P), Pass with Distinction (PD), Fail (F), Extension (EX), or Not Required (NR)0.0

Course Hours and Points Definitions

Quality Points = Grade x Credit Hours
GPA = Quality Points ÷ GPA Hours

Attempted hours (AHRS) - are the sum of the course credit hours for which a student has registered.  Attempted hours per term is the basis for determining tuition charges and a measure of the student load.

Credit hour - represents one sixty-minute class period per week. For laboratory courses each credit hour represents two hours of scheduled laboratory work. A student is expected to devote three hours of effort per week for each registered credit hour. For example, a sixteen credit-hour load would require a total of forty-eight hours a week in classes, laboratories, study, and preparation.

Earned hours (EHRS) - represent work equivalent to that defined for a University credit hour which the student has successfully completed at Kettering University, at another institution or by examination. Not all earned hours necessarily apply to the specific degree program being pursued by the student.

Grade Point Average (GPA) - is computed for each term individually and cumulatively. In either case, the weighted GPA is computed by dividing the total quality points earned by the total quality hours accumulated.

GPA hours (GPA-HRS) - are equal to the credit hour value of the course and are awarded only for course work taken at Kettering University. Only course work resulting in GPA hours is used in computing a student’s grade point average (GPA).

Quality Points (QPTS) - are a computational value used to compute a student’s grade point average (GPA). The quality points earned for a given course are equal to the credit hour value of the course multiplied by the numerical equivalent of the letter grade.

Questions:  Contact the Office of the Registrar

Grade Appeals

The course instructor has the authority and obligation to assign appropriate grades in any course. Questions concerning an assigned final grade are to be handled through the grade appeal process. The first level of academic appeal is the professor whose decision is questioned. The first step in this process involves contacting the course instructor in writing. 

The process is initiated by completing a Grade Appeal Form.  Each student must complete the grade appeal form and attach any pertinent documentation to support his/her claim. Appeals should be initiated as soon as possible but no later than four (4) months after the grade has been posted. The student’s failure to access grades does not provide an exemption from the time limitation. The faculty member should respond within two (2) weeks of the student’s request for grade modification.

Students who are not satisfied with the decision of the Professor to whom they appealed, may subsequently appeal to the instructor’s department head within 30 days of the faculty member’s response. The Department Head must respond in writing to the student with a copy to the Instructor within 30 days of receipt of the appeal. The Department Head will serve as a mediator between the student and the instructor but cannot change a grade. 

Students may submit a final appeal to the Associate Provost and Associate Vice President for Academic Affairs for appeal board review under the following conditions:

  • Final course grades may be appealed only if the student can demonstrate that the grading policy applied to his/her grade does not conform with the stated grading policy of the professor. The absence of a grading policy will be considered reasonable grounds for appeal.
  • The only legitimate grounds for second level appeal are arbitrariness, prejudice, or error, as applied to a specific student.
  • Final appeals are restricted to cases in which the department head disagrees with the instructor’s decision.

When a final appeal is initiated, the Provost (or designee) will convene an appeal board comprised of the following members:  one tenured faculty member from the instructor’s department, chosen by the instructor; one tenured faculty member from the instructor’s department, chosen by the department head; one tenured faculty member from outside the instructor’s department, chosen by the Chair of the Promotion, Tenure and Ethics (PTE) Committee; and the Provost (or designee), who does not vote, but chairs the board and handles all administrative matters.  If the Appeal Board chooses to override the faculty member’s grade, they can only do so by changing the grade to a “P” for passing. The Provost’s Office will provide a written overview of the Appeal Board’s decision to all involved parties.  Appeal Board actions represent a final university decision.

Students who are dismissed or suspended for reasons other than academic should refer to the Student Handbook for appeal procedures.

Questions:  Contact the Office of the Registrar

Grade Changes

Grades (except incompletes) reported by an instructor are considered permanent and final. However, requests for a change of grade after an instructor reports a final grade will be honored to correct an error in calculating or assigning that grade.  To facilitate this process, the instructor will submit to the Registrar a grade change form noting the rationale for the change and what retroactive correction is to be made.  This form must be countersigned by the instructor’s department head.  Grade changes must be processed within one calendar year (12 months) from the last date of the term in which the course was taken.  This includes incomplete grades that have been changed to a grade or have converted to a failing grade. Grade changes are not permitted after a degree has been awarded. 

Questions:  Contact the Office of the Registrar

Graduation

Detailed graduation information is available on the Office of the Registrar website.  This information includes important deadlines and eligibility requirements.  Students should review this information carefully to ensure successful completion of the graduation process.

Kettering University awards degrees at the conclusion of each term; summer, fall, winter and spring.

Graduation Requirements

Students must apply to graduate to begin the graduation process.  The time-frame to submit this application is at least 6 months prior to your expected graduation date.   

In order for an undergraduate degree to be awarded and verified by the Office of the Registrar, the following requirements must be satisfied:

Academic Course Requirements: Meet all specified course work, design credits, earned hours, and project requirements of the degree.

Cooperative Education Requirements

  • Students who complete their academic requirement in nine full-time terms or more must attain at least five satisfactory work evaluations at an authorized employer. Three of these five must occur after achieving Junior 1 status.
  • Students who complete their academic requirements in eight full-time terms (minimum of 16 earned credit hours per term) must attain at least four satisfactory work evaluations at an authorized employer. Two of these four must occur after achieving Junior 1 status.
  • Students transferring to Kettering University with 24 or more earned hours (sophomore status) must achieve at least four satisfactory work terms at an authorized employer (three after attaining junior status).  The work experience terms must be earned while a Kettering University student. 
  • Students transferring to Kettering University with 56 or more earned hours (junior status), without a baccalaureate degree, must achieve at least three satisfactory work terms at an authorized employer.  The work experience terms must be earned while a Kettering University student. 
  • Students transferring to Kettering University with a baccalaureate degree must achieve three satisfactory work terms at an authorized employer.  The work experience terms must be earned while a Kettering University student. 

CUE (Culminating Undergraduate Experience) Requirement:  Satisfactorily complete a CUE project.

Academic Performance Requirements: Achieve a cumulative GPA of at least 2.0.

Residency Requirements: Complete a minimum of five full-time academic terms on the Kettering University Campus.

Financial Obligations

Diplomas and transcripts are withheld until the student has satisfied all financial obligations with the University. 

Accelerated Pace to Graduate

It is possible to complete the academic portion of most Kettering degree programs in eight academic terms.  Students who are interested in pursuing this possibility should contact their academic department to obtain an individualized accelerated plan and to determine if it is appropriate for them. 

Final Degree Verification Letter

A final letter is sent to the student and his/her co-op employer when all requirements for graduation are met.  Final letters will not be issued until all grades for the graduating term are submitted and posted to the student’s record.

Graduation Honors

Academic Honors

Summa Cum Laude:  Highest distinction based on a cumulative weighted grade average of 3.90 or higher.
Magna Cum Laude:  High distinction based on a cumulative weighted grade average of 3.70 or higher.
Cum Laude:  Distinction based on a cumulative weighted grade average of 3.50 or higher.

Questions:  Contact the Office of the Registrar

Institutional Honors

Leadership Fellow:  A student leadership endowment established by recent graduates recognizing aspiring student leaders.

Questions:  Contact the Office of Student Life

Outstanding Thesis Award:  Recognizes exceptional performance in Kettering’s Senior Thesis Project. Candidates for this award must have received a grade of “Pass with Distinction” on their theses and be nominated by their faculty advisors.

Questions:  Contact the Center for Culminating Undergraduate Experiences (CCUE)

President’s Medal:  The President’s Medal is a recognition given to graduating seniors who excel in scholarship, in professionalism on the job, in their academic pursuits, in involvement in the Kettering community, and in their home community.  Students are nominated by employers, faculty, and staff and are selected by a committee appointed by the President of the University.   The number of medals given is at the discretion of the President but generally will not exceed two percent of the graduating class.

Questions:  Contact the Office of Student Life

Sobey Scholars:  This award is made annually in memory of Albert Sobey, the founder and first president of GMI/Kettering University.  The following students are recipients of the Albert Sobey Memorial Award:

  • Biochemistry students who are elected to membership in both Gamma Sigma Epsilon and Robots
  • Bioinformatics students who are elected to membership in both Upsilon Pi Epsilon and Robots
  • Biology students who are elected to membership in both Beta Beta Beta and Robots
  • Business students who are elected to membership in both Sigma Alpha Chi and Robots
  • Chemistry students who are elected to membership in both Gamma Sigma Epsilon and Robots
  • Computer Science students who are elected to membership in both Upsilon Pi Epsilon and Robots
  • Engineering students who are elected to membership in both Tau Beta Pi and Robots.
  • Mathematics students who are elected to membership in both Kappa Mu Epsilon and Robots
  • Physics students who are elected to membership in both Sigma Pi Sigma and Robots
  • Students who earn academic honors (as of the last completed grade period) and are elected to membership in Robots

Questions:  Contact the Office of Student Life

Incomplete Grades

The grade of "I" (Incomplete) may be issued by an instructor for any course in which the instructor deems that the work has not been completed and that it would be fair and equitable to allow the student additional time to complete the work.  The conditions and terms for completion of the course are mutually agreed upon by the instructor and the student.  The deadline for completion is at the discretion of the instructor but is not to exceed six months from the last day of the term in which the course was registered.  If a final grade is not submitted within six months, the incomplete grade converts to an “F” (Fail) on the student’s record and will be reflected in the students’ GPA.   The grade of “F” will be considered a permanent grade. 

The incomplete grade may be extended by the instructor for up to an additional six months, or one calendar year from the end of the term in which the course was registered.  To initiate an extension, the instructor will notify the Office of the Registrar in writing.  The instructor is under no obligation to grant an extension.  If a final grade is not submitted within the six month extension period, the incomplete grade converts to an “F” (Fail) on the student’s record and will be reflected in the students’ GPA.   The grade of “F” will be considered a permanent grade. 

A written agreement must be developed between the instructor and the student to clarify a plan for completion of the course.  The student initiates this agreement by completing an Incomplete Grade Agreement Form after the incomplete grade has been issued by the instructor.  The form will be filed in the Office of the Registrar as official documentation of the agreement.

Students should note that an incomplete grade does not yet reflect credit in the course.  This means if a course with an incomplete grade is a prerequisite for another course, they may not register for the other course until the incomplete grade has been changed to reflect a passing grade.  Prerequisite overrides are granted at the discretion of the department head for the course.   

Questions:  Contact the Office of the Registrar

Independent/Directed Study

In order to increase the scope and flexibility of course offerings, many departments offer courses under the designation of Independent or Directed Study. A student who desires a course not normally offered or not available during a given term should approach the instructor in whose discipline the course would normally fall to discuss the possibility of an Independent or Directed Study.  If the instructor agrees, a written proposal may be required from the student, specifying the reading and/or research to be undertaken, reports or tests to be used for grading purposes, number of meetings per week, number of credits to be awarded, etc.

Independent Study

An independent study is a unique topic in a specific area of study not offered in an existing course. Requirements and meeting times are arranged by the instructor and student. A student must request and receive approval for an independent study through the instructional department.  This is done by completing an Independent/Directed Study Form stating the independent study name and description, and obtaining all required signatures.  The completed form must be submitted to the Office of the Registrar no later than the last day of the drop/add period specified on the published academic calendar.  

Directed Study

A directed study is a course listed in the undergraduate catalog but not scheduled during a given term. It is done on a one-on-one basis with an instructor for that course. A student must request and receive approval for a directed study through the instructional department.  This is done by completing an Independent/Directed Study Form stating the course number and obtaining all required signatures.  The completed form must be submitted to the Office of the Registrar no later than the last day of the drop/add period specified on the published academic calendar.  

Questions:  Contact the department offering the course

Leave of Absence

The Undergraduate Student Leave of Absence (LOA) Policy assists and encourages students to return and complete their degree after up to two consecutive terms of absence from Kettering University.  Eligible students are encouraged to take advantage of the benefits provided by an LOA, e.g., no need to apply for readmission and may participate in their regularly scheduled registration/enrollment period upon return to the University.  Refer to the Leave of Absence Request Form for more information and instructions.   

Questions:  Contact the Office of the Registrar

Majors (Declaring/Changing)

A major is an area of concentrated study which requires a minimum of 41 classes (161 credits).  A student wishing to declare, change or add a major should consult the head of the department housing the major, or a faculty advisor within that department.  The student is then responsible for completing a Declare/Change of Degree Request Form and obtaining all required signatures.  This form must then be submitted to the Office of the Registrar for processing.  The Registrar, in turn, will update the student record and send official notification of the change to the appropriate departments. 

Questions:  Contact the Office of the Registrar

Minors (Declaring/Removing)

A minor is an area of concentrated study outside of the major area of study. A minor requires a minimum of four classes (16 credits) in a directed area of study. Minors may require coursework beyond the minimum 161 credits required for completion of the major. Coursework taken outside of Kettering University is not transferable towards a minor.  Minors are not required for graduation though a student may elect to pursue a minor in an area of additional interest. Minors appear on a student’s transcript at student declaration, and requirements must be completed at the time of graduation. The Academic Department granting the minor provides an audit for each student who applies to graduate.  Refer to the “Minors” section of this catalog for a complete list of minors and their requirements. 

A student wishing to declare a minor should consult the head of the department that houses the minor, or a faculty advisor in that department.  The student is then responsible for completing a Minor Declare/Change Request Form (this form is necessary to declare or remove a minor).  This form must then be submitted to the Office of the Registrar for processing.  The Registrar, in turn, will update the student record. 

Questions:  Contact the Office of the Registrar

Proficiency Credit by Examination

Students may petition the Department Head responsible for a given course to receive earned hours by examination for that course. If the department head deems it appropriate and acceptable, the student will be given the means to demonstrate knowledge and performance of the course material at a level no less than an average student enrolled in the course. If such demonstration is successful, the course credit hours will be awarded to the student as earned hours by examination and will be indicated on the student’s transcript.  A student who previously attempted a course or is currently enrolled in a course may not use the proficiency credit by examination option for that course. Students may attempt to earn credit by proficiency in a specific course only once, regardless of whether the examination is passed or failed.

Questions:  Contact the degree/program department head for the course

Registration

New Students  

All first-time freshmen are given exams in mathematics unless college transfer credit or Advanced Placement credit is awarded for calculus.  Based on exam results and intended degree program, each student will be registered for first term courses and will receive their schedules during orientation weekend. 

First-term transfer students are scheduled based upon the individual's choice of major and the amount of transferable course work awarded.  The student will be given an opportunity to review transfer credits and term class schedule during the transfer student orientation held prior to the start of classes.

Continuing Students

Registration takes place each term during eighth, ninth, tenth and eleventh weeks. Students register for the next academic term; i.e., register in spring term for fall classes, register in summer term for winter classes, etc. Financial clearance from the Student Accounts Office and a completed course selection form, if required, signed by both student and faculty advisor are required to participate in registration.  Future schedules will be administratively adjusted if prerequisite courses are not satisfactorily completed. 

Students may receive academic advising and course selection approval by making an appointment with their faculty advisor. Seniors, juniors, sophomores and freshmen with a declared major receive advisement in their degree department. Students who have not declared a major receive advisement in the Academic Success Center. 

A students’ registration time period is based upon their current class standing and does not count current registrations or class rank.  Each class standing will have a 24 hour window of opportunity to register for classes before the next standing will be allowed to register. 

Course Registration during Co-op or with Thesis

All students are automatically registered in their cooperative work experience and thesis terms. Students are allowed to register for a maximum of eight credits of coursework while registered for a co-op or thesis term. Complete the Course Selection During Co-op Term Form to initiate the process. 

Course Loads

The representative program of courses shown term-by-term for each of the degrees offered indicate what is considered a normal course load.  In general, those loads are four courses per term for underclassmen amounting to approximately 16 attempted hours, and five per term for upperclassmen, amounting to 20 attempted hours. Refer to the Tuition and Fees section of this catalog for tuition rates/credit hours.  

Drop/Add

Students may drop and add courses during the late registration and drop/add period noted on the published academic calendar.  Any student who does not appear on the final roster by the conclusion of the late registration and drop/add period will not receive credit for the course.

Late Registration

Students may “late register” (after the registration period) by contacting the Office of the Registrar.  The deadline to late register is by the end of the late registration and drop/add period noted on the published academic calendar.  Any student who does not appear on the final roster by the conclusion of the late registration and drop/add period will not receive credit for the course.

Overloads

Students are eligible to register for one additional course beyond the limits if:

  • Their cumulative GPA is 3.5 or higher, and           
  • They have completed a minimum of 16 credit hours with no course withdrawals or failures in both the current term and previous academic term, and
  • They are not currently enrolled in college mathematics.

Students wishing to take overloads beyond the standards above will need to obtain approval from the Registrar by completing a Request for Overload Form.  Only students in good academic standing are allowed to attempt an overload. Students whose performance is less-than-good standing may be required to take a course load less than that represented for their degree program. These students should contact the Academic Success Center (Room 3-322 AB) with questions and for advisement. 

Undergraduates Taking Graduate Courses

Students taking 500 or above level courses are not automatically admissible to the graduate program. They still have to meet all published admissions requirements.  Note:  Courses taken for undergraduate credit at Kettering University may not be repeated at the graduate level and count towards the graduate program.  Furthermore, 500-level courses taken at Kettering University for undergraduate credit may not count as graduate credit except as approved per the BS/MS and BS/MBA policy guidelines.

Undergraduates Taking Graduate Courses for Undergraduate Credit

Students enrolled in an undergraduate degree program at Kettering University may request registration in a Kettering graduate level course (above 500-level) for undergraduate credit.  To do this, students must: 

Undergraduates Taking Graduate Courses for Graduate Credit

Students enrolled in an undergraduate program at Kettering University may request registration in a Kettering graduate level course (500 or above level) for graduate credit. Undergraduate students may take up to three graduate courses for graduate credit while an undergraduate student (no more than two per term). 

Students are eligible if:

  • They are enrolled in an undergraduate program at Kettering University, and
  • They are in good academic standing, and
  • They have a minimum of 120 earned credits, and
  • They are carrying no more than 20 credits, unless qualified to take 24 credits.

In order to receive graduate level credit, students:

Questions:  Contact the Office of the Registrar

Repeating a Course

Students may repeat any course taken at Kettering University as long as it is still offered.  The following conditions apply:

  • There is a limit of one repeat per course (for a total of two attempts).  Withdrawals and audits are included in the number of repeat attempts. 
  • Both grades will appear on the student record and transcript.
  • The higher grade received is used in computing the term and cumulative GPA values; the lower grade will be excluded from the term and cumulative GPA values. 
  • The recalculation of GPAs to account for repeated courses occurs at the end of the term after all grades for all students have been processed.
  • Courses repeated at another institution and transferred to Kettering will not replace any attempts at Kettering. 
  • Hours earned in repeated courses may be counted toward graduation only once.
  • Once a degree has been awarded, students cannot repeat a course and have the new grade count towards that degree. 

Additional repeats (beyond one) require the approval of the Academic Success Center, which will be provided only if the student commits to an Academic Improvement Plan. The following conditions apply:   

  • All grades will appear on the student record and transcript.
  • Only one grade (the lowest grade) will be excluded from the term and cumulative GPA values.  All other grades will be included in the term and cumulative GPA values. 
  • The recalculation of GPAs to account for repeated courses occurs at the end of the term after all grades for all students have been processed.
  • Courses repeated at another institution and transferred to Kettering will not replace any attempts at Kettering. 
  • Hours earned in repeated courses may be counted toward graduation only once.
  • Once a degree has been awarded, students cannot repeat a course and have the new grade count towards that degree. 

Questions:  Contact the Office of the Registrar

Second Baccalaureate

Students can earn a second bachelor’s degree after graduating.  The policy regarding requirements for Two Degrees applies.  The department offering the major sought for the second bachelor’s degree must evaluate the student’s transcript to determine which additional courses are required and any additional work term and CUE requirements will be required. 

Questions:  Contact the degree/program department head

Student Complaint Procedures

A complaint is a written or verbal expression of dissatisfaction or formal allegation against the university, its units, its employees (including faculty and staff), and/or its students.

Harassment and Discrimination

For complaints related to harassment or discrimination in the learning or work environment, refer to the Student Life section of this catalog, under Student Conduct:  Behavioral Standards.

Other Complaints

Currently enrolled students who have a complaint or issue should first try to work out the problem informally by discussing it in an honest and constructive manner with those persons most involved with the issue.  Many complaints can be resolved when a student makes an effort to honestly communicate his/her frustrations or concerns.  If a student has a complaint related to a specific course he or she is enrolled in, he/she should first consult with the instructor of the course.  If necessary, the student or instructor may consult with the academic department head responsible for the course for guidance on how to best resolve the student’s concern. 

For any complaints that the student cannot resolve informally with the parties involved, the student should contact either the Dean of Student (for non-academic-related issues) or the Associate Provost for Academic Affairs (for academic-related issues). 

Questions:  Contact the Student Life Office for non-academic issues or the Office of the Provost for academic-related issues

Student Conduct:  Rights, Responsibilities and Judicial Procedures

Refer to the Student Life section of this catalog

Questions:  Contact the Student Life Office

Study Abroad

Refer to the International Programs section of this catalog. 

Questions:  Contact the Office of International Programs

Terms and Semesters

An academic term consists of eleven weeks of instruction and evaluation.  A cooperative work experience term consists of twelve weeks of supervised employment at an authorized Kettering University corporate affiliate; no credit, quality points or hours are earned through the work experience.  A semester consists of one academic term and one cooperative work experi­ence term for a total of twenty-three weeks.  An academic year consists of two semesters for a total of forty-six weeks.

Questions:  Contact the Office of the Registrar

Transfer Credits

New Transfer Students

Students transferring to Kettering University may receive earned hours for a Kettering course for which the student has taken an equivalent course, in content and level, at their previous institution. 

The following conditions apply:

  • Transfer Credit is accepted only from accredited colleges and universities.
  • Upon receipt of transfer credit information from the Admissions Office, coursework will be evaluated for transferability to Kettering University. 
  • Only courses in which a C (2.0 on a 4.0 grade scale) or higher were earned will be evaluated for transfer credit.
  • Only the credit will transfer. The grades do not transfer and will not affect the GPA. 
  • A maximum of 72 earned hours may be awarded by transfer upon admission.
  • All coursework is evaluated for transfer to Kettering University regardless of a student’s intended major. 
  • All credits awarded may not be applicable to graduation requirements.  Consult with your degree department to determine how the equivalent courses will apply to your degree.
  • Any requests for transfer coursework review must be submitted with any requested supporting documentation by the end of the student’s first academic term.
  • Final official transcripts are required to be mailed from the student’s transferring institution(s) prior to registration for the next academic term. 
  • Transfer evaluations are processed by the Registrar’s Office (registrar@kettering.edu). 

Current Students

Students enrolled in a Kettering University degree program may take selected coursework at other institutions if the need arises and the opportunity is available.  Students who want to take a course at another institution and transfer the credits to Kettering University must have the course approved prior to registration at the other institution. 

The following conditions apply:

  • Transfer Credit is accepted only from accredited colleges and universities.
  • A Guest Application Form must be completed by the student and submitted to the Office of the Registrar for approval.  Note:  Even if a course is listed on the Course Equivalency System, it does not guarantee approval.  Official approval is obtained by completing the Guest Application and receiving all required signatures of approval.  The Office of the Registrar will send an email to the student’s Kettering email account confirming approval or non-approval. 
  • Students should consult with their advisor to confirm the course being taken as guest credit will apply towards their degree requirements before registering for the course. 
  • A maximum of eight transfer credits are allowed while an active student, over and above approved study abroad transfer credits. 
  • The course must carry a grade of C (2.0) or above to transfer.  Grades of C- or below are not transferable. 
  • Only the credit will transfer. The grades do not transfer and will not affect the GPA.  Therefore, the grades cannot replace grades earned at Kettering University.  This means credit for a guest course taken elsewhere can earn credit for a failed Kettering course but the Kettering course grade will remain on the student transcript and in the GPA.
  • The course repeat policy only affects courses repeated at Kettering University.  Guest credits do not qualify under this policy.  
  • Courses approved for guest credit do not eliminate pre-requisite requirements.
  • Independent Study work is not transferable.
  • Coursework for Kettering minors is not transferable.

Free Elective Transfer Credits

A student’s degree granting discipline may allow the transfer of a course taken outside of Kettering University even though no other academic discipline has allowed the transfer, because the course does not correspond to an existing Kettering University discipline. Such a course will be transferred as FREE-297 or FREE-497. 

The following conditions apply:

  • A course is eligible under this policy if the course is from an institution accredited by a U.S. regional accreditation such as North Central Association. 
  • A course from an institution outside the U.S. will be considered for FREE-297/FREE-497 if the course is from an institution which has been approved for transfer of courses with Kettering University equivalents.
  • The course must be considered non-remedial at both Kettering University and the transfer institution.
  • Courses which have a 100 or 200 level at the transfer institution will be considered for FREE-297.
  • Courses which have a 300 or 400 level at the transfer institution will be considered for FREE-497. 
  • A minimum of 2400 classroom minutes in one or more courses is required for four credits of FREE-297/FREE-497.  A number of credits different from four is not allowed.
  • A student must receive academic advisement from his/her degree department before initiating the process of transferring FREE-297/FREE-497.
  • The number of credits of FREE-297/FREE-497 shall be limited to the number of Free Electives in the student’s degree program which have not already been fulfilled through other transfer or Kettering courses.
  • Eligibility for FREE-297/FREE-497 credit is determined by a student’s term of admission to Kettering University.
  • FREE-297/FREE-497 credit may be awarded to students admitted 200401 and beyond, Students admitted prior to 200401 are not eligible for FREE-297/FREE-497 credit for a course completed prior to January 1, 2004.
  • Current Kettering students may apply for FREE-297/FREE-497 credit through the normal Application for Guest Credit process.

Questions:  Contact the Office of the Registrar

Veterans

Information on Veterans Administration (VA), and veterans educational benefits, and certification services are handled in the Office of the Registrar, Room 3-309 AB.  The Registrar maintains this VA webpage.

Questions:  Contact the Office of the Registrar

Withdrawals

Course Withdrawal

When circumstances occur whereby a student feels that completion of a course is not possible or in the student’s interest, the student may withdraw from the course and receive a non-punitive grade of W (withdrawn). The following conditions apply:

  • Withdrawals are allowed by student action through Banner-web during the course withdrawal period specified on the academic calendar.  After that period, the student is not allowed to withdraw from the course and is committed to receiving a Kettering letter grade, which may include a grade of FN (failure for non-attendance).
  • Withdrawals are included in the number of repeat attempts. 
  • Refer to the Tuition and Financial Aid sections of this catalog for the refund rate schedule and how withdrawing from a course may impact financial aid.

Term Withdrawal

Withdrawing from the term requires a completed Undergraduate Withdrawal from University Form available in the Office of the Registrar or on their website.  Complete instructions and information are included on the form. 

University Withdrawal

Withdrawing from the University requires a completed Undergraduate Withdrawal from University Form available in the Office of the Registrar or on their website.  Complete instructions and information are included on the form.

Withdrawal due to Military Call to Active Duty

Students may withdraw from the University and receive a 100% tuition refund upon presenting to the Registrar, the original Armed Forces orders. Non-punitive grades of W will be issued. Should the call come during eighth week or later, in the judgment of the instructor and the student, incompletes may be given with no reimbursement of tuition. Course work then would be completed per arrangements agreed upon by the instructor and student.

Withdrawal – Medical/Compassionate (After 7th Friday)

A medical/compassionate withdrawal request may be made in extraordinary cases in which serious illness or injury (medical) or another significant personal situation (compassionate) prevents a student from continuing his or her classes or withdrawing during the course withdrawal period specified on the academic calendar, and incompletes or other arrangements with the instructors are not possible.

Usually, consideration is for a complete withdrawal. All applications for withdrawal require thorough and credible documentation; however, applications for less than a complete withdrawal must be especially well documented to justify the selective nature of the partial medical/compassionate withdrawal.

A student may request and be considered for a medical withdrawal when extraordinary circumstances, such as a serious illness or injury prevent the student from continuing classes. The medical withdrawal policy covers both physical and mental health difficulties.

A student may request and be considered for a compassionate withdrawal when extraordinary personal reasons, not related to the student's personal physical or mental health (for example, a death in the student's immediate family, care of a seriously ill family member, etc.), prevent the student from continuing in classes.

All requests for medical and compassionate withdrawals must be made through the Wellness Center and require approval by the Vice President for Student Life and Dean of Students.  When requesting either of these withdrawals, students must provide:

  • A written statement summarizing the circumstances and providing detailed information regarding the reason for the request.  If the reason for the withdrawal began or took place during the course withdrawal period specified on the academic calendar, students must provide an explanation for not withdrawing by the published deadline. 
  • Medical withdrawal requests must include supporting documentation from a licensed health care professional detailing the date of onset, dates of treatment, the general nature of your condition and how and why it prevented you from completing your course work, and the last date you were able to attend class.  This documentation must be on official letterhead and must be specific to this request.  Prescriptions and similar types of documentation will not be sufficient.
  • Compassionate withdrawal requests must be accompanied by documentation pertinent to the precipitating event.  For example, a compassionate withdrawal request to care for a seriously ill family member may require information similar to that for a medical withdrawal.  Other required documentation may include police reports, legal documents, airline ticket receipts, newspaper clippings, etc. 

Students considering requesting medical or compassionate withdrawals after the course withdrawal period specified on the academic calendar should consult with the Wellness Center as soon as possible.  No refunds apply to medical or compassionate withdrawals which take place after the course withdrawal deadline. 

Questions:  Contact the Office of the Registrar